What this service is, and what it is not
EMRCheck acts as the plaintiff's technical expert: the person who knows which screens hold the audit data on the platform in front of you, and who can work through them methodically while someone else holds the mouse.
EMRCheck does not provide legal advice, does not arrange the inspection, and does not litigate it. Securing the order, negotiating the protocol, and arguing any objection are counsel's work. Where a court has allowed an inspection, this service supplies the technical preparation and presence that make the allotted time productive.
Why the clock decides the outcome
In Estate of Lasiw v. Pereira, the New Jersey Appellate Division allowed an on-site inspection of a decedent's electronic record but limited it to four hours, with the defendant's personnel keeping control of the system and the computer mouse, counsel present, and no recording. Specific metadata could be requested for copying during the session, and defense counsel could object.
Those conditions reward preparation. Four hours is enough time to work a prepared list on a familiar platform. It is not enough time to learn the system, decide what matters, and ask for it. The work that determines what an inspection produces happens before anyone sits down.
What gets prepared in advance
A target list keyed to the platform
Epic, Oracle Health (Cerner), MEDITECH, athenahealth, eClinicalWorks, Veradigm, and NextGen each expose audit data through different screens and reports. The list names the specific views to open, in order, on the system actually in the room.
A sequence built around the disputed events
The chronology in dispute drives what gets opened first. Time spent hunting through menus is time not spent looking at the record, so the order is settled before the session starts.
A copy-request list prepared in advance
The inspection is for looking, not taking. Anything worth having later has to be requested for copying during the session, so the candidate requests are drafted beforehand rather than composed under time pressure.
A briefing for counsel
A short plain-language walkthrough of what each screen shows and why it matters, so counsel can follow the session in real time and make its own record.
What you receive
Pre-inspection target list
The written plan described above, delivered to counsel before the session and usable as the basis for the inspection protocol.
On-site technical presence
Attendance as the technical expert conducting the inspection, working through the target list while the facility's personnel operate the system.
Post-inspection report
A written record of what was observed on screen, what could not be reached inside the time allowed, and what should be requested for copying or production afterward.
No finding is promised. An inspection records what the system shows on the day it runs. Where the review can proceed from produced records instead, audit-trail analysis is usually the faster route, and the EMR discovery guide covers the request language that often makes an inspection unnecessary.
Common questions
What is a supervised on-site EMR inspection?
It is an inspection of the live electronic record, conducted at the facility, with the facility's own personnel operating the system. New Jersey's Appellate Division allowed one in Estate of Lasiw v. Pereira subject to conditions: four hours, the defendant's personnel keeping control of the system and the mouse, counsel present, requests to copy specific metadata made during the session and open to objection, and no recording. Conditions in any given matter are set by the court and the parties, not by EMRCheck.
Does EMRCheck arrange the inspection?
No. Obtaining an inspection, negotiating its terms, and litigating any objection are all counsel's work. EMRCheck is the technical expert who prepares for the session, attends it, and reports on what was observed.
Why does preparation matter so much?
Because the window is short and someone else is driving. A time-limited session with the facility's staff operating the system rewards knowing exactly which screens, reports, and audit views to call for. Working that out during the session spends the clock on navigation instead of on the record.
Will an inspection prove the record was altered?
That is not something anyone can promise in advance. An inspection shows what the system displays on the day it is run. The report says what was observed and what should be requested next. Whether anything of significance exists depends on the system, the retention window, and the facts of the matter.
This page is educational information, not legal advice. EMR Check provides consulting and analysis services, not legal representation, and using this site does not create an attorney–client relationship.